Code of Conduct
Please find below our Pony Club Code of Conduct which as a member of our branch you should read through. If you are invited to participate as part of a team representing our branch at Area Level, you will be asked to sign our Code of Conduct with your child/children.
Unfortunately, members not agreeing to our code of conduct will be unable to participate.
The Pony Club aims to promote the highest ideals of sportsmanship, citizenship and loyalty to create strength of character and self-discipline in our members. The Code of Conduct for Members sets out what is expected of members and what is not permitted whilst in attendance at Pony Club activities. There is also a section for Participants at Equestrian Events with similar guidelines.
The Pony Club aims to promote the highest ideals of sportsmanship, citizenship and loyalty to create strength of character and self-discipline.
- Show respect for their ponies / horses, coaches, officials, competition organisers and stewards and their fellow members.
- When competing they should abide by the rules of the competition and accept the decisions
- of the event stewards and organisers.
- They may query a decision they do not understand politely and listen to the explanation.
- They should support the other members of their team and also the other members of their
- Branch / Centre.
- They should not:-
- Possess or consume alcohol or illegal and performance enhancing drugs
- Engage in sexual activity
- Use foul language
- Tolerate or be involved in discrimination of any kind
- Leave an organised event unless accompanied by their parent or guardian or by a Branch /
- Centre official.
- Criticise officials, instructors, volunteers or members on social networking sites or by the use
- of text messaging.
NB: It is unacceptable, under possible assault, to photograph or video an injured person.
2. Participants at Equestrian Events
Taking part in sport is fun and I want to improve my skills and feel good. I am aware that I am an ambassador for my family and my sport and I take full responsibility for my actions. I have read this contract with my parent/carer, understand the guidelines set out below and agree to comply with the following contract.
I agree that I will not:
- Possess or consume alcohol, illegal and / or performance enhancing drugs.
- Engage in sexual activity.
- Use foul or abusive language.
- Be involved in discrimination of any kind.
- Leave the Event unless accompanied by a member of staff or parent/guardian.
- Act with violence towards any other person or animal.
- Bully anyone including cyber bullying
NB. The Organiser reserves the right to send participants home if they do not keep to the signed contract. We do hope this will not be necessary.
Parents, Guardians & Spectators
Parents and Guardians
The Pony Club is a voluntary youth organisation for young people within an equestrian environment, and depends on parents and guardians to help. Fairness should take precedence over competitiveness, and should be expressed to all involved. Teaching by example will foster caring and respect for all. The Code of Conducts for Parents and Guardians outlines the standards expected at all Pony Club activities towards all Members, Officials. Coaches, and other Parents / Guardians, not just their own child(ren).
The Role of Parents / Guardians
- To encourage young people to learn to enjoy all kinds of sport connected with ponies and riding
- To give instruction in riding and horsemanship and to educate Members to look after and take proper care of their animals
- To promote the highest levels of sportsmanship, citizenship and loyalty to create strength of character and self-discipline
The Pony Club is a volunteer organisation and depends on parents and guardians to help. Fairness should take precedence over competitiveness. Teaching by example will foster caring and respect for all.
Parents/ Guardians should therefore:
- Be a positive role model for his / her child and other Members by respecting coaches, officials, volunteers and leaders, their authority and decisions, and the rules and regulations under which The Pony Club operates
- Agree to discuss disputes / appeals at a suitable, agreed time with the correct officials, within the appropriate level of The Pony Club organisation, without resorting to hostility or violence.
- Always remember that Pony Club activities are intended to be educational, safe and fun to benefit the Members rather than parents / guardians.
- Respect the horses and ponies and show humane care for them at all times.
- Respect the property and equipment used in any activities, considering safety uppermost in all situations
- Be knowledgeable about the rules of the discipline or competition their child is taking part in and encourage their child to know, be familiar with, and follow these rules.
- Promote the physical and emotional well-being of their child, other Members and horses ahead of any personal desire to win or succeed in any activity.
- Teach their child that taking part, learning and showing sportsmanship in all competitions, testing situations, clinics, etc. are more important than winning.
- Praise all Members equally for trying hard and competing fairly.
- Inform officials as soon as possible if they or their child is unable to fulfil commitments or attendance at events.
- Help their child and others to understand the satisfaction of co-operation, group work and team spirit in achieving personal goals and growth, and good results.
- Volunteer their services and skills, whether equine-related or not, whenever possible.
- When using social networking sites always conduct yourself in an appropriate way as you would face to face. Be aware of what you say and how you say it – the use of sarcasm and innuendo are not appropriate.
- Encourage his / her child to learn the rules and ride within them.
- Discourage unfair competition and arguing with officials.
- Help his / her child to recognise good performance, not just results.
- Never force his / her child to take part in equestrian events.
- Set a good example by recognising fair competition and applauding good performances of all.
- Never punish or belittle a child for losing or making mistakes.
- Publicly accept officials’ judgements.
- Support his / her child’s involvement and help them to enjoy their sport.
- Use correct and proper language at all times.
- Encourage and guide performers to accept responsibility for their own performance and behaviour.
- Parents / Guardians should not:
- Force their child or other Members to take part in activities with which they are not comfortable.
- Disrespect the decisions of coaches / officials concerning the skills and abilities of their child or other Members.
- Undermine the authority of coaches / officials by interfering with, or coaching any Members from the side-lines.
- Dispute the decisions of coaches / officials and volunteers during an event or in front of their child, other Members or parents / guardians.
- Engage in or condone unsportsmanlike behaviours such as booing, taunting, using profane language, refusing to congratulate winners, etc.
- Criticise officials, coaches, volunteers or members on social networking sites or by the use of text messaging.
Spectators’ enthusiasm and support encourages all participants, both members and non-members. Their actions influence the mood of the riders and the atmosphere at competitions. Therefore, it is essential that spectators are made aware of the Code of Conduct for Spectators to express what is anticipated by all spectators attending Pony Club activities.
Coaches & Instructors
Coaches and Instructors
Coaches, instructors and trainers play a crucial role in the development of the equestrian sport and in the lives of riders that they teach and support. Coaches help to ensure that members of the Pony Club have positive experiences, and therefore have an influence on members to continue in equestrian activity and achieve their potential. The Code of Conduct for Coaches is built on the principles of integrity, honesty, fair play and respect, and sets out the standards that coaches are required to meet. These principles are integral and apply to all levels of ability and commitment with the welfare of members and their horses / ponies at the centre.
Role of Coaches and Instructors
Whether you call yourself a coach, an instructor or a trainer you play a crucial role in the development of the sport and in lives of the participants that you support in both mounted and un- mounted sessions.
It is you that will ensure that individuals in The Pony Club have positive experiences and therefore are more likely to continue in equestrian activity and achieve their potential.
The Code of Conduct for coaches, instructors, teachers and trainers is built on the principles of integrity, honesty, fair play and respect. These principles are integral, not optional, and apply to all levels of ability and commitment, including recreational participation through to high level competitive equestrian sport, with the welfare of the horse or pony at the centre.
This Code of Conduct sets out standards you are required to meet.
The core values are for all involved in equestrian activity and coaches, instructors, teacher and trainers are asked to demonstrate:
- Performance: That you will strive to be successful in all your endeavours and deliver high standards in every session, lesson, class or workshop.
- Partnership: No coach, instructor, teacher or trainer has all the answers and we ask that you collaborate and find solutions to shared issues and are open and honest at all times.
- Professionalism: That you will remain objective and professional at all times. You act with integrity in an ethical way and treat everyone with respect.
- Passion: You will be passionate in all your endeavours, working with others to the benefit of the participant or horse / pony
When working with your pupil, whether in training or competition, you will show:
- Recognise the importance of fun and enjoyment, especially when working with young riders / participants. Most learning is achieved by doing.
- Show respect to others involved in the sport including judges, official and volunteers, other riders / participants and teams, other coaches, instructors, teachers and trainers, spectators, parents / carers and horse or ponies.
- Promote fair play and high standards of behaviour.
- Place the well-being, safety and enjoyment of your rider / participant (and the horse or pony) above everything, including winning.
- Explain exactly what you expect of the rider and what they can expect from you. Ensure all parents/carers of all riders under the age of 18 understand these expectations.
- Develop mutual trust and respect with every rider / participant to build their self-esteem
- Encourage each rider / participant to accept responsibility for their own behaviours and performance.
- Ensure all activities you organise are appropriate for the rider’s / participant’s ability level, age and maturity and for the capabilities of the horse or pony.
- Ensure appropriate supervision of all riders / participants, especially those who are younger or more vulnerable.
- Be a positive role-model, consider your behaviour, do not ridicule, or shout at riders / participants or use sarcasm.
- Provide positive verbal feedback in a constructive and encouraging manner to all young riders / participants at all times particularly pre, during and post training sessions and competitions.
Inappropriate Behaviour to Avoid
- Never engage in, or tolerate, offensive, insulting, demeaning or abusive language or behaviour.
- Never engage in or tolerate any form of bullying, always appropriately challenge bullying behaviour.
- Recognise that young riders / participants under 18 cannot have alcohol whilst under your supervision or attending your event. Riders / participants should not take prescription or non-prescription medicines or drugs whilst under your supervision, without their medical needs firstly being discussed prior to the teaching, instructing or coaching session. (Riders / participants should be aware of FEI and BEF rules related to performance enhancing drugs for humans and equines).
- Recognise that young riders / participants should not be exposed to extremes of heat, cold or unacceptable risk of injury.
- Avoid giving advice of a personal or medical nature unless you are qualified to do so.
Be aware that your behaviour in your role is subject is scrutiny by others at all times. Ensure that your words and behaviour are not subject to misinterpretation by the riders / participants, parents / carers or onlookers. The line between a professional working relationship and undue informality is not crossed.
Policies and Procedures
Be aware of, and abide by, the policies and procedures outlined in the BEF Safeguarding Equestrian Sport document which has been adopted by The Pony Club. This includes:
- No coach, instructor, teacher or trainer should have sexual related contact with a member, fellow coach, instructor, teacher, trainer or volunteer under the age of 18 – to clarify, this includes sexual innuendo, flirting, inappropriate gestures and terms, in person or through social media, texts and emails, taking part in sexting or otherwise sending inappropriate sexual images through technological systems.
- Report any concerns that you may have about a child, young person or adult at risk in line with the procedure.
- Report any concerns you have about a colleague, volunteer or any adult working with children, young people or adults at risk in line with the procedure.
- Treat everyone with the same degree of courtesy and respect regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion and belief, sex and/or sexual orientation.
- All accidents must be recorded in line with the requirements of The Pony Club and appropriate legislation.
- Adhere to the rules and the spirit of the disciplines and competitions in which your riders participate.
All coaches, instructors, teachers and trainers should actively involve parents / guardians throughout all stages of a young person (under 18) training / coaching and ensure you have parental consent for all activities.
It is recommended a coach, instructor, teacher or trainer is qualified by the achievements of a nationally recognised qualification and that they confine their delivery to areas where their training and competence are recognised by The Pony Club.
Coaches, instructors, teachers or trainers working independently should be a minimum of UKCC Level 2 or the Pony Club equivalent.
Officials & Volunteers
Officials and Volunteers
Pony Club officials and volunteers have a great opportunity to be a positive role model and to help build a member’s confidence.The Code of Conduct for Officials and Volunteers describes the standards that are and are not expected, and whats they have the right to do.